9 Security Features to Check Before Choosing a Video Meeting Platform

To ensure a video meeting platform is secure, businesses must verify 9 essential features: AES 256-bit End-to-End Encryption, Multi-Layered Security, Waiting Rooms, Meeting Locks, On-Premise Deployment Options, Dedicated Subdomains, WebRTC Architecture (No Downloads), Granular Host Controls, and strict AI Data Privacy protocols.

Table of Contents

• The Hidden Risk in Your Digital Boardroom
• 9 Essential Security Features for Video Conferencing
• Standard vs. inMeet Enterprise Security
• Frequently Asked Questions

The Hidden Risk in Your Digital Boardroom

Imagine this scenario: Your executive team is finalizing a merger. The slides are confidential, the numbers are sensitive, and the stakes are high. The meeting ends, and everyone logs off, feeling secure. Two days later, a competitor mimics your strategy with frightening precision.

There was no spy in the room. The culprit was a vulnerability in your video conferencing software perhaps a fat client download that contained malware, or a cloud recording stored on a shared public server.

According to the IBM Cost of a Data Breach Report 2024, the global average cost of a data breach has spiked to $4.88 million. Your meeting platform is no longer just a communication tool; it is the digital vault of your company’s intellectual property.

At inMeet, we don’t just add security as an afterthought. With our Version 1.3 release, we have built a WebRTC-based, client-less solution that removes the most common attack vectors entirely.

9 Essential Security Features for Video Conferencing

To keep your digital vault locked, verify these 9 features before choosing your next platform.

1. End-to-End Encryption (AES 256-bit)

Many platforms claim to be “encrypted,” but standard encryption often leaves the service provider with the keys to your data. You need End-to-End Encryption (E2EE) where only the participants hold the keys.

• The inMeet Advantage: We employ Multi-Layer Security featuring AES 256-bit encryption. This is the same encryption standard used by banks and militaries. Whether you are using our cloud or on-premise solution, your video and audio data remain mathematically inaccessible to unauthorized parties.

2. Flexible Deployment Options (Cloud or On-Premise)

Most video platforms force you to use their public cloud. But for government, healthcare, and finance sectors, this often violates data sovereignty laws.

• What to check: Does the vendor offer an On-Premise Deployment option? This allows you to host the meeting servers within your own private data center, ensuring your data never physically leaves your organization’s control.
• The inMeet Advantage: We offer both On-Cloud and On-Premise deployment options. This flexibility is why we are trusted by security-conscious industries. For a deeper dive on selecting platforms for regulated industries, read our guide on How to Choose Secure Video Conferencing for Business.

3. WebRTC Client-Less Architecture

One of the biggest security risks in 2025 is the requirement to download software (“fat clients”) to join a meeting. These executable files can be entry points for malware or require constant patching by your IT team.

• The inMeet Advantage: inMeet is built on WebRTC technology and is fully Web Browser Based. There are no plugins or apps to download. You simply click and join via Chrome, Edge, or Safari. If there is no software to install, there is no software to hack.

4. Meeting Access Controls (Waiting Rooms & Locks)

“Zoombombing” remains a threat for open links. A robust platform must offer active perimeter defenses to stop intruders before they enter.

• The inMeet Advantage: We provide a Waiting Room feature so hosts can vet every participant before they enter. Furthermore, once your meeting starts, you can utilize the Lock Room feature to seal the meeting, preventing anyone else from joining even if they have the link. These features are critical for distributed teams—learn more in our article How to Choose the Best Online Meeting Platform for Remote and Hybrid Teams.

5. Dedicated Subdomains and White Labeling

Generic meeting links are easy for scammers to mimic. A secure platform should strengthen your brand authority and security simultaneously.

• The inMeet Advantage: We provide Dedicated Subdomains for Companies. This White Labeling not only boosts brand trust but reassures participants that they are on an official, verified company channel.

6. Advanced Host Management Controls

Security is often about controlling behavior inside the meeting. Can you stop a disgruntled employee from screen-sharing sensitive data?

• The inMeet Advantage: Our hosts have total control, including:

1. Lock Room: Secure meetings instantly.
2. Remove Participants: Eject unauthorized users immediately.
3. Mute/Unmute Control: Manage audio flow to prevent disruptions.

7. Secure Recording Storage Options

Recordings are often more sensitive than the live meeting itself. Where do they go?

• The inMeet Advantage: We offer the choice of Local & Cloud recording. You can save highly sensitive meetings directly to your local device (MP4/WebM formats) so they never touch the cloud, or use our encrypted cloud storage for easy sharing.

8. AI Data Privacy and Summarization

AI is a powerful tool, but it must be used responsibly. You need to know if your meeting summaries are secure.

• The inMeet Advantage: We offer AI Generated Summaries to automatically document key points and action items. However, because we support on-premise and private cloud setups, you maintain tighter control over how this data is processed compared to public mass-market AI tools.

9. Concurrent Licensing Model

High security usually comes with a high price tag—but it doesn’t have to. Most platforms charge you for every employee, even if they don’t host meetings.

• The inMeet Advantage: We introduced the world’s first Concurrent Licensing Model, which can save organizations up to 70% on costs. You only pay for the number of active ports (meetings happening at once), not the number of employees. This allows you to deploy enterprise-grade security to your entire workforce without the enterprise-grade bill.

Standard vs. inMeet Enterprise Security

If you are evaluating general platform capabilities alongside these security features, check out our full comparison guide: Choose Best Online Meeting Platform.

Feature	Standard Platform	inMeet (Enterprise Secure)
Encryption	TLS (In-transit only)	AES 256-bit End-to-End
Architecture	Requires App Download	100% Client-Less (WebRTC)
Deployment	Public Cloud Only	On-Cloud OR On-Premise
Meeting Access	Generic Links	Dedicated Subdomains
Recordings	Cloud Only	Local & Cloud Options
Licensing	Pay-Per-User	Concurrent Licensing (Save 70%)

Frequently Asked Questions

How does inMeet differ from standard video platforms?

inMeet differentiates itself through its On-Premise Deployment option and Client-Less WebRTC architecture. While many platforms rely solely on public cloud servers and often require software downloads, inMeet allows for total data sovereignty and zero-download access, significantly minimizing your organization’s attack surface.

What is AES 256-bit encryption?

AES (Advanced Encryption Standard) 256-bit is one of the most secure encryption methods available. inMeet uses this standard to ensure that your video, audio, and screen-sharing data cannot be “cracked” by brute force attacks.

Can I use inMeet for healthcare or government meetings?

Yes. inMeet is designed for high-compliance sectors. Our Government & Public Sector solutions and Healthcare Provider capabilities are built to meet rigorous privacy standards, supported by our ability to deploy servers within your own secure network.

How does Concurrent Licensing improve security?

It allows you to provide a secure, sanctioned video tool to 100% of your employees instead of just a few license holders. When employees lack a licensed tool, they often use insecure free apps (“Shadow IT”). Concurrent licensing makes it affordable to give everyone a secure corporate login.